Task List

Capture and manage tasks in a structured way with the Task List

The Task List is a versatile tool for professional task management in digital work and development processes. Actions, to-dos, and next steps can be clearly recorded, prioritized, and assigned to individuals – much more structured than on a classic whiteboard.

An integrated editor allows you to document even extensive content in a formatted way. Tasks can be filtered by assignee, priority, or due date. If tasks are overdue, a notification is automatically triggered – keeping deadlines and responsibilities in view at all times. Notifications can be managed via My Account.

A special advantage: The Task List persists across sessions. Open items can be picked up and continued in follow-up meetings – ideal for continuous collaboration and sustainable results.

Typical use cases:

• Consulting, coaching, and supervision: Document actions and track progress
• Project work and team processes: Clarify and structure responsibilities
• Education and teaching: Record learning steps and support individual development
• Organizational development: Make change processes transparent and binding
• Training and workshops: Distribute tasks and secure results

Benefits:

• Structure and accountability: Clearly assign, prioritize, and schedule tasks
• Sustainability in the process: Continue open items across sessions
• Efficient collaboration: Filtering and notifications simplify task management
• Professional documentation: Record content clearly and in a formatted way

Chat

Context-based communication with question sets & automatic documentation in the chat

Chat in CAI^® World is more than just a side channel – it can be directly linked to all graphical tools in CAI^® World. This allows content to be exchanged in context and automatically documented.

Whether as a supplement to voice communication or as the main form of communication for asynchronous work – the chat offers maximum flexibility and secures important information.

Thanks to integrated, scientifically grounded and practice-tested question sets, coaches, leaders, and facilitators receive immediately usable prompts. Depending on the edition, these can even be individually expanded and customized – for efficient, goal-oriented communication directly in the process.

Desktop Sharing

Screen sharing without installation – share content live directly in the Desktop Sharing tool

With integrated Desktop Sharing in CAI^® World, you can easily share your entire screen or a single window with other session participants – in real time and without additional software installation. This allows external applications to be seamlessly integrated into your session.

In addition to the primary camera, external cameras can also be integrated as separate video sources and displayed in Desktop Sharing. This opens up new possibilities – for example, visualizing physical objects, whiteboards, or handwritten sketches in real time.

Whether for interactive training, joint process analysis, or collaborative work: Desktop Sharing makes it possible to display content and further develop it directly in dialogue. 

The transmission is based on modern WebRTC technology – secure, stable, and browser-based. Important: Sharing your own screen is currently not possible via iPhone or iPad.

At a glance:

• Flexible screen sharing: Entire screen or specific window
• Integrate external cameras: More perspectives for more context
• No installation required: Runs directly in the browser
• Easy integration of external tools: Ideal for training & demonstrations
• Secure & GDPR-compliant: WebRTC technology

Kraftfeld-Analyse

Was hilft – und was hindert? Kräfte erkennen und gezielt nutzen.

Die Kraftfeld-Analyse ist ein bewährtes Instrument zur strukturierten Betrachtung komplexer Situationen. Sie hilft dabei, die Kräfte zu identifizieren, die auf ein bestimmtes Thema oder eine Fragestellung einwirken – sowohl unterstützende als auch hemmende. Durch die Gegenüberstellung dieser Einflussfaktoren entsteht ein differenziertes Bild, das dabei unterstützt, Zusammenhänge besser zu verstehen und gezielt an Lösungen zu arbeiten. Dies ermöglicht es, gezielt an Stellschrauben zu arbeiten: förderliche Faktoren zu stärken und hemmende Einflüsse zu reduzieren.

 

Nutzen des Tools

• Unterstützt die Analyse komplexer Situationen
• Macht förderliche und hemmende Einflüsse sichtbar
• Fördert strategisches Denken und zielgerichtetes Handeln
• Hilft, Prioritäten für Interventionen zu setzen
• Vielseitig einsetzbar: in Coaching, Teamprozessen, Organisationsentwicklung und Projektarbeit

Media Player

Use Videos and Audios Effectively with Integrated Media Playback

The Media Player tool enables video and audio content to be shared directly within the digital meeting room of CAI^® World – without external platforms. Whether for knowledge transfer, as a stimulus for discussions, or to deepen exercises: media can be centrally started, paused, and precisely controlled. Individual playback by participants is also possible, for example for review or self-directed learning.

The content remains securely stored on the platform and is available at any time – ideal for structured, media-supported workflows.

 

Benefits at a Glance

• Shared or individual media playback
• Central control by the moderator (start, pause, position)
• No external hosting service required
• Secure access to protected content
• Versatile use for learning, reflection, and inspiration 

Presentation

Display and use documents together

With the Presentation tool, documents such as PDFs, images, or Office files can be displayed directly in the session and viewed together. Materials can be selected from the existing document library or uploaded anew – without external applications or separate screen sharing.

The moderator retains control over the display and can manage content as needed. This ensures efficient, clear, and secure integration of documents.

 

Benefits at a glance

• Shared display of documents and materials
• Support for various file formats (PDF, images, Office)
• Direct access to the document library
• Moderator control for focused work
• Secure and integrated – without external tools

Whiteboard

A space for everything: ideas, structure, creativity. The digital whiteboard.

The Whiteboard tool provides a flexible space for visualizing, structuring, and collaboratively developing content – digital, location-independent, and interactive. Comparable to flipcharts or moderation boards, but with significantly expanded possibilities: drawing elements, symbols, custom graphics, and individual backgrounds support creative and structured work processes.

All content can be edited, saved, or duplicated at any time – ideal for dynamic work in groups, workshops, training sessions, or projects.

 

Benefits at a glance

• Interactive visualization of ideas, topics, and processes
• Wide selection of symbols, shapes, and backgrounds
• Easy integration of custom graphics and backgrounds
• Results automatically saved and accessible at any time

• Zielgerade

Standortbestimmung auf dem Weg zum Ziel

Mit dem Tool Zielgerade visualisiert eine Einzelperson oder ein Team die aktuelle Position in Bezug auf ein definiertes Ziel. Über einen Schieberegler lässt sich der Fortschritt einschätzen und reflektieren, warum das Team gerade dort steht – und was es braucht, um weiterzukommen.

 

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Nutzen auf einen Blick

• Klare Standortbestimmung im Zielprozess
• Gemeinsames Verständnis über Fortschritt und Hindernisse
• Förderung von Zielklarheit und Motivation
• Grundlage für nächste Schritte und Maßnahmen

Ideal für Projektteams, Retrospektiven oder zur Zwischenbilanz in Veränderungsprozessen.

CAI^® World Formats

Discover these formats with their respective tools:

• Business Coaching
• CAI^® CC
• CAI^® Design Thinking
• Conflict Management
• Career Counseling
• ​​​​​​​Employee Interview
• Retrospective
• Situation Room
• Team Development
• Transfer Coaching
• Value Proposition Canvas